Constitution of the Comparative Literature Course Union
- Name: the Comparative Literature Course Union (CLCU).
- Purpose: to represent and advocate for the expressed interests of the members.
- Membership: all part-time and full-time students registered in the Centre for Comparative Literature at the University of Toronto, regardless of their funding status. It shall include all students both on and off campus.
- The Executive: shall consist of 10 members: a President, a Vice President, a Treasurer, a Social Chair, an Online Coordinator, two UTGSU [University of Toronto Graduate Students’ Union] Representatives, a Northrop Frye Representative, and two Policy Committee Representatives, to be elected in September of every year. The CLCU shall elect representatives to departmental committees when the need arises. The Executive will meet regularly with members of the CLCU to carry out business.
- The President shall: oversee the operations of the Executive; attend UTGSU Presidents’ meetings; be the spokesperson for the Executive to the CLCU and to the Administration of the Centre for Comparative Literature and advocate for the CLCU members’ interests; liaise between the CLCU and the Administration of the Centre for Comparative Literature, as well as between the Faculty of Arts and Sciences and the CLCU; be responsible for calling meetings of both the Executive and CLCU; be a cosignatory on all cheques written on the CLCU bank account; be the principal contact person of the CLCU for all instances of administration at the University of Toronto; ensure the general well-being of the CLCU and all events organized by it and funded by it; attend all Executive meetings.
- The Vice President shall: fill in for the President should the President be unable to carry out her or his duties; act as secretary for all Executive and General CLCU meetings; accompany the President to advocate on the CLCU’s behalf; assist the President in her or his duties, at their discretion; attend all Executive meetings.
- The Treasurer shall: be responsible for the financial accounting, budgeting, and all monies of the CLCU; be a cosignatory on all cheques written on the CLCU bank account; propose and present the yearly CLCU budget to the members of the Executive, and make this budget available to the general membership upon request; liaise with the heads of other committees in the Centre for Comparative Literature (e.g. Colloquium; Transverse) to track the spending of grants processed through the CLCU; fill out the financial statement/portion of any grant application; attend all Executive meetings.
- The Social Chair shall: organize with other members of the Executive, be in charge of, and promote regular social events for all CLCU members; send reminders prior to events; attend all Executive meetings.
- The Online Coordinator shall: be in charge of the CLCU website (complittoronto.wordpress.com) and post articles as needed; be in charge of our social media accounts (Facebook, Twitter, YouTube) and post items as needed; check the CLCU email (firstname.lastname@example.org) regularly, inform the Executive of relevant correspondence, and respond to emails or have another Executive member respond to them as needed; attend at least one Executive meeting per semester.
- The UTGSU Representatives (2) shall: attend the monthly UTGSU meetings and report back to the CLCU Executive (they may alternate, at their discretion); advocate to the UTGSU on behalf the CLCU; forward all relevant correspondence from the UTGSU to the CLCU; be present at 7 out of the 8 annual GSU meetings in order to secure the Head Grant funding for the CLCU; attend at least one Executive meeting per semester.
- The Northrop Frye Representative shall: sit on the Northrop Frye Lecture Committee and attend all committee meetings; advocate for the interests of the students to the Northrop Frye Committee; promote and attend the Northrop Frye Lectures; report back to the CLCU Executive; attend at least one Executive meeting per semester.
- The Policy Committee Representatives (2) shall: be elected for a period of 2 years; sit on the Centre for Comparative Literature’s Policy Review Committee, regardless of whether this committee is struck in a given year or meets regularly; promote and stand up for CLCU members’ interests; report back to the CLCU Executive; attend at least one Executive meeting per semester.
- Elections: all members of the CLCU (including currently serving members of the Executive) are eligible to be members of the Executive. Elections will be held in September, but no later than 5 October each year. Elections shall be held by secret ballot.
5.1. Nominations shall: be public; candidates may nominate themselves or be nominated by another member of the CLCU and must be seconded.
5.1.1. A nomination shall be considered public if it is sent to the gcomplit listserv, or if it is made in person at the election meeting.
5.1.2. A candidate must publicly accept or decline a nomination; this may be done on the gcomplit listserv or in person at the election meeting.
5.1.3. Should no member of the general membership be willing to take on one of the positions, the Executive may propose a member of the Executive to sit on this committee and divide the duties associated to this position amongst other members, at their discretion, until someone takes it up.
5.2. In the event that only one person is nominated for a given position, that person shall be considered acclaimed to that position.
5.3. Candidates must be present at the meeting when the election is held in order to be considered, or may be acclaimed in absentia if no one else is nominated.
5.4. A member of the outgoing Executive who is not running for re-election shall act as the CEO (Chief Electoral Officer) for the CLCU Executive Elections, by consensus of the outgoing Executive.
5.5. The Executive shall be responsible for organizing elections for positions that may open up during the year as a result of creating a new position or if a member cannot exert her or his functions any longer.
5.5.1. If the President may no longer exert her or his functions, the Vice President will act as the interim President and take on her or his duties until elections are held for a new President.
5.5.2. If the Vice President may no longer exert her or his functions, the President will take on her or his duties until elections are held for a new Vice President.
5.5.3.If any other members of the Executive may no longer exert her or his functions, the President and the Vice President will share her or his duties at their discretion until new elections are held.
- Meetings: will be called by the President, and will be publicly announced. Twenty percent of the members in attendance at the University shall constitute quorum. Quorum shall be necessary to elect new members of the Executive.
6.1. Faculty meetings shall be attended by the President (or the Vice President should the President be unable to attend) and one other member of the CLCU. This member-at-large shall be invited to attend. No election shall be necessary.
- Removal from office: Any member of the Executive may be removed from office upon the filing of a formal complaint from a member and hearing before the CLCU. There must be quorum present at the meeting, and a minimum two-thirds vote for a member to be removed.
- Orientation: The outgoing Executive shall organize Incoming Student Orientation in association with the Administration in September of each year. The Executive shall take this opportunity to inform the incoming students of the CLCU and its role.
- Financial Responsibility: Any funds held by the Union shall be deposited in an account at a nearby bank and shall be the Executive’s responsibility. The Executive may not contract debts on behalf of the Union. The Treasurer and the President must sign all cheques. Leftover monies at the end of an academic year may be used by the Executive members of the CLCU the following year.
- Constitution: this document shall be considered the Constitution of the CLCU. It will stand as such until a constitutional review is undertaken, which shall be at the Executive’s discretion.
10.1. Amendment of the Constitution: This constitution may be amended at any meeting by a two-thirds vote of those present at the meeting. Amendments to the Constitution may be voted on either as an entirety or on a point-by-point basis. Amendments should be made available to the CLCU in advance of the meeting.
10.1.1. Once amendments have been made and approved, the amended version of the Constitution must be filed with the UTGSU.
REVISED FEBRUARY 4, 2017.