Complit Constitution (Feb 29, 2008)

Constitution of the Comparative Literature Course Union

  1. Name: The Comparative Literature Course Union (CLCU).
  1. Purpose: to represent and advocate for the expressed interests of the members.
  1. Membership: all part-time and full-time students registered in the Northrop Frye Centre for Comparative Literature at the University of Toronto. It shall include all students both on and off campus.
  1. The Executive: shall consist of 6 members: a President, a Vice President, a Treasurer, a GSU [Graduate Students’ Union] Representative, a Northrop Frye Representative, and a Policy Committee Representative and shall be elected in September of every year. The CLCU shall elect representatives to departmental committees when the need arises. The Executive will meet regularly with members of the CLCU to carry out business.
    1. The President shall: oversee the operations of the Executive; attend GSU Presidents’ meetings; be the spokesperson for the Executive to the CLCU and to the Administration of the Centre for Comparative Literature; be responsible for calling meetings of both the Executive and CLCU; be a cosignatory on all cheques written on the CLCU bank account.
    2. The Vice President shall: fill in for the President should the President be unable to carry out her or his duties; act as secretary for all Executive and General CLCU meetings; shall accompany the President to advocate on the CLCU’s behalf.
    3. The Treasurer shall: be responsible for the financial accounting, budgeting, and all monies of the CLCU; be a cosignatory on all cheques written on the CLCU bank account; receive and file monthly bank statements; propose and present the yearly CLCU budget to the members of the Executive, and make this budget available to the general membership upon request; liaise with the heads of other committees in the Centre for Comparative Literature (e.g. Colloquium; Transverse) to track the spending of grants processed through the CLCU; fill out the financial statement/portion of any grant application.
    4. The GSU Representative shall: attend the monthly GSU meetings and report back to the CLCU Executive; shall advocate to the GSU on behalf the CLCU; forward the all relevant correspondence from the GSU to the CLCU; shall be present at 7 out of the 8 annual GSU meetings in order to secure the Head Grant funding for the CLCU.
    5. The Northrop Frye Representative shall: sit on the Northrop Frye Lecture Committee and attend all committee meetings; advocate for the interests of the students to the Northrop Frye Committee; promoting and attend the Northrop Frye Lectures.
    6. Policy Committee Representative shall: sit on the Centre for Comparative Literature’s Policy Review Committee, REGARDLESS of whether this committee is struck in a given year or meets regularly.
  1. Elections: all members of the CLCU (including currently serving members of the Executive) are eligible to be members of the Executive. Elections will be held in September, but no later than 5 October each year. Elections shall be held by secret ballot.
    1. Nominations shall: be public; candidates may not nominate themselves, but must be nominated by another member of the CLCU.
      1. A nomination shall be considered public if it is sent to the gcomplit listserve, or if it is made in person at the election meeting.
      2. A candidate must publicly accept or decline a nomination; this may be done on the gcomplit listserve or in person at the election meeting.
      3. Should no member of the general membership be willing to take on this role, the Executive may propose a member of the Executive to sit on this committee.
    1. In the event that only one person is nominated for a given position, that person shall be considered acclaimed to that position.
    2. Candidates must be present at the meeting when the election is held in order to be considered.
    3. A member of the outgoing Executive who is not running for reelection shall act as the CEO (Chief Electoral Officer) for the CLCU Executive Elections, by consensus of the outgoing Executive.
    4. The Executive shall be responsible for organizing any elections for positions that may come up during the year, for any committee representatives.
  1. Meetings: will be called be consensus or by the President, and will be publicly announced. Twenty percent of the members in attendance at the University shall constitute quorum.
    1. Faculty meetings shall be attended by the President (or other member of the Executive should the President be unable to attend) and one member of the CLCU who is not currently an elected member of the Executive. This member-at-large shall be invited to attend by the Executive. No election shall be necessary.
  1. Removal from Office: Any member of the Executive may be removed from office upon the filing of a formal complaint and hearing before the CLCU. There must be quorum present at the meeting, and a minimum two-thirds vote for a member to be removed.
  1. Orientation: The outgoing Executive shall organize Incoming Student Orientation in association with the Administration in September of each year. The Executive shall take this opportunity to inform the incoming students of the CLCU and its role.
  1. Financial Responsibility: Any funds held by the Union shall be deposited in an account at a nearby bank and shall be the Executive’s responsibility. The Executive may not contract debts on behalf of the Union. The Treasurer and the President must sign all cheques. The Treasurer shall prepare and present an annual financial report.
  1. Constitution: this document shall be considered the Constitution of the CLCU. It will stand as such until a constitutional review shall be undertaken, which shall be at the Executive’s discretion.
    1. Amendment of the Constitution: This constitution may be amended at any general meeting by a two-thirds vote of those present at the meeting. Amendments to the Constitution may be voted on either as an entirety or on a point-by-point basis. Amendments should be made available to the CLCU in advance of the meeting, if possible.
      1. Once amendments have been made and approved, the amended version of the Constitution must be filed with the GSU.